Secretarial Compliance & Corporate Governance
Annual ROC filings, board meeting secretarial support, statutory register maintenance, secretarial audit (Form MR-3), and corporate governance advisory — managed by ICSI-qualified Company Secretaries.
1,000+
ROC filings completed
ICSI Qualified
Company Secretaries
100% On-Time
Annual filing record
Penalty Free
Compliance track record
Secretarial Compliance Under Companies Act
Secretarial compliance refers to the mandatory filings, records, and processes required under the Companies Act, 2013 for all registered companies. Every company must file annual returns (Form MGT-7) and financial statements (Form AOC-4) with the Ministry of Corporate Affairs (MCA) within the specified timelines. Non-compliance attracts additional fees and prosecution.
Board meetings must be held at prescribed intervals (minimum 4 per year, not more than 120 days between two meetings). Every meeting requires proper notice, agenda, quorum, and minutes maintained in the prescribed format in the Minutes Book — a statutory register.
Filing AOC-4 after 30 days of AGM attracts ₹200/day additional fee per form. MGT-7 filing after 60 days of AGM attracts ₹200/day. Prolonged non-filing can result in company strike-off and director disqualification under Section 164(2).
AOC-4 deadline
Within 30 days of AGM (180 days from financial year end)
MGT-7 deadline
Within 60 days of AGM
Board meetings
Minimum 4 per year, max 120 days between two
AGM deadline
Within 6 months of financial year end (30 September for March FY)
Secretarial audit
Mandatory: listed + paid-up capital ≥ ₹10 Cr or turnover ≥ ₹250 Cr
Secretarial Services Covered
On-Time ROC Filings
AOC-4 and MGT-7 filed before deadlines every year — no late fees, no show cause notices from MCA, no Section 164 disqualification risk.
Board Meeting Management
Notice, agenda, attendance register, board resolutions, and minutes prepared in statutory format — Board Minutes Book maintained correctly.
Statutory Registers
All 15 statutory registers (members, directors, loans, contracts, charges, KMPs) maintained up to date — ready for inspection and secretarial audit.
Director Filings
DIR-3 KYC, DIN activation, director appointment/resignation forms, disqualification removal, and DIN reactivation filings handled.
Annual Compliance Calendar
Personalised compliance calendar for every client — board meeting reminders, ROC filing deadlines, event-based triggers (share allotment, charge creation).
Secretarial Audit (MR-3)
Secretarial audit by ICSI-qualified CS for applicable companies — examining compliance with Companies Act, SEBI, RBI, and sector regulations.
Our Process
Annual Compliance Setup
Prepare corporate calendar; identify all applicable filings (AOC-4, MGT-7, DPT-3, MSME-1, BEN-2, INC-22A); set up reminders 30 days before each deadline.
Board Meeting Support
Draft notice and agenda 7 days before meeting; prepare board pack; attend or brief directors; draft resolutions; finalise and circulate minutes within 30 days.
ROC Filing
Prepare AOC-4 with financial statements, auditors report, directors report; prepare MGT-7/7A with shareholding pattern, meeting attendance, and compliance declaration; file on MCA21 portal with DSC.
Register Maintenance & Events
Update statutory registers for share transfers, new directors, charges, loans; process event-based filings (FC-GPR, PAS-3, MGT-14) as triggered; Secretarial Audit (MR-3) for applicable companies.
Documents Required
Company Records
- Audited financial statements (P&L, Balance Sheet, Cash Flow)
- Auditors report and directors report
- List of shareholders — opening, additions, transfers, buybacks
- Board meeting dates and resolutions passed during the year
- DIN and DSC of all directors
Statutory Registers & Prior Filings
- Prior year filed forms (AOC-4, MGT-7) and SRN numbers
- Statutory registers (members, directors, charges, loans, contracts)
- Charge documents (hypothecation, mortgage)
- Related party transaction details (RPT register)
- Any notices received from MCA / ROC
Why Choose JCA for Secretarial Compliance
ICSI Qualified CSs
All secretarial work handled by Company Secretaries registered with ICSI — statutory eligibility for all CS-certifiable forms.
Zero Penalty Record
No client has faced MCA penalty or director disqualification due to missed filings while under JCA secretarial retainer.
Compliance Calendar
Every client has a personalised annual compliance calendar with alerts 30 and 7 days before each deadline.
Minutes Quality
Minutes drafted in statutory format — capturing correct language for resolutions, compliance declarations, and interested director disclosures.
Event-Based Vigilance
Share allotment, director changes, charge creation — all event-based filings triggered and filed within statutory timelines.
Governance Advisory
Board composition, audit committee constitution, RPT policies, and listed company LODR compliance advised as business grows.